To ensure that Halton Hills Public Library facilitates broad utilization of library collections and serves its members in a fair and consistent manner. 

A library card is not required to enter the library or use most resources within the library. A library card is required to access many library services, including but not limited to borrowing materials and using digital collections and resources.

The borrowing policy outlines:

  • The eligibility requirements for library membership
  • Patron confidentiality and the terms of the library card agreement
  • Borrowing responsibilities of the library card holder
  • Access and lending policies, including recovery of overdue materials
Eligibility for membership 

A library card is free for individuals who reside, work, pay taxes or attend an educational institution in Halton Hills. 

A child under the age of 14 can obtain a card with a parent’s / legal guardian’s consent and proof of identity.

Eligibility for membership is extended on a reciprocal basis to the members of other public libraries in the Regions of Halton and Peel and the County of Wellington upon presentation of the card from their home library. Any level of card can be based on reciprocal memberships.

Non-residents of Halton Hills who are not eligible for membership under any of the other provisions or reciprocal agreements may obtain a card upon payment of a yearly fee. Any level of card can be a non-resident membership.

Patron confidentiality

The Library protects personal information about a borrower consistent with the Library’s Privacy Policy.

Information about what a person has borrowed is not kept in the patron’s account after the item is returned except where fines and fees may have occurred, or when the patron has activated the borrower history feature which keeps a list of returned items. Staff may access the last borrower information for library business purposes only.

Borrowing responsibilities of library card holders
  • Library card holders must present their card to borrow, renew material or pick up their reserved items.
  • Library card holders are responsible for materials they have borrowed and returning them on time. Returning items on time enables others to enjoy the library’s collections. 
  • Library card holders are responsible for promptly reporting the loss or theft of a library card and for reporting changes in their contact information to the library.  
Access and lending

In accordance with the Public Libraries Act, no charge shall be made for access to this library's collection or for borrowing any of the material specified in the regulation.

Loan periods vary based on the kind of materials borrowed and the patron type (e.g. Home Library Service, age of borrower, etc.)

Under the authority of the Public Libraries Act, the Board may charge for services not specified under such legislation as free and may levy fines for the late return of material. (Fines and other charges currently in effect are found described in Appendix #1 Fines and Fees Policy).

Library card membership is suspended for members who have fines and/or overdue materials over the limit threshold or who have failed to follow the rules and regulations of the library. (See Fines and Fees Policy.)

The privilege of membership is withdrawn from any person who contravenes the rules of the library or who refuses to return or pay for lost or damaged material borrowed on his/her card. 

Overdues and recovery of materials

Items borrowed from the Halton Hills Public Library need to be returned to one of its locations. To encourage the prompt return of material and ensure fair use of its services, the Halton Hills Public Library has established overdue fine rates and thresholds for suspension of use.  All adult borrowers shall be subject to applicable fines; however, staff may exercise discretion in their application.  Fine rates are reviewed to ensure that they are reasonable. Current fines and fees are described in the Fines and Fees Policy. Patrons may examine their own record at any time to determine what material and/or fines they have outstanding. 

The library has an established a procedure for the handling of overdue material. Overdue notices are sent out on a schedule based on the material borrowed and the patron type. 

Inactive library cards
Inactive cards are deleted on a seven (7) year cycle.

Revised (formerly Operational Policies)/Approved: June 9, 2021
Updated per actual procedures: June 2019
Reviewed/Approved: November 8, 2017
Revised/Approved: February 11, 2015
Next Scheduled Review: 2024