One (1) permanent full-time position
Job Number: 202508

Position Summary

The Halton Hills Public Library is seeking a detail-oriented individual with a strong understanding of employment and payroll legislation and a demonstrated ability to provide exceptional customer service. The position reports to the Manager of Business Services and is responsible for providing comprehensive HR and payroll services to support internal clients and the public, ensuring compliance with relevant legislation and organizational policies. This position manages recruitment, onboarding, training and development, payroll, and offboarding processes, while maintaining accurate personnel records and identifying process improvements.

Position Responsibilities

These responsibilities indicate the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by the incumbent. The incumbent may be asked to perform other duties as required and as the nature of library services evolve.

Human Resource:

• Provide customer service to internal clients and the public by responding to inquiries on employment, compensation, and HR procedural issues
• Assist clients in the recruitment process by confirming job responsibilities and qualifications, create and post job postings, screen applications, conduct reference checks, create employment correspondence and communicate with candidates
• Coordinate and facilitate new hire orientation and support hiring manager with the onboarding process, including coordinating legislated training, payroll system set up, completion of personnel and payroll documentation, and review of the personnel policy manual
• Coordinate and facilitate the offboarding process
• Provide support for all aspects of training and development
• Maintain and update job descriptions and HR and personnel files
• Participate in the development of key programs and tools
• Coordinate co-op placements with schools
• Conduct research and administer surveys on various issues affecting Human Resources
• Assist in the completion of compensation and other surveys
• Develop and deliver presentation materials on a variety of HR topics as requested
• Assist with application preparation, administration, and reporting requirements for all wage subsidy programs
• Identify process improvements and efficiencies and recommend changes as necessary

Payroll

• Responsible for processing full cycle bi-weekly payroll for all employees, ensuring the salary and hourly rates, hours, general ledger accounts allocations and deductions are correct for each employee, and all are paid on time
• Ensure the payroll is processed in compliance with all relevant legislation, and Town and Library policies
• Ensure employee information and payroll data are kept secure and handled with strict confidentiality
• Manage digitalized employee files by maintaining documents within the system
• Process new hires, rehires, changes, and terminations in a timely manner
• Prepare, monitor, and maintain up-to-date personnel files and payroll records
• Monitor and maintain attendance records for all employees, including tracking sick, STD, LTD, vacation, lieu time, WSIB claims, in accordance with the Library’s Personnel Policy Manual
• Advise and assist all employees in the completion of attendance and vacation records and alert staff to payroll deadline changes
• Provide training and guidance to staff on payroll related tasks, as needed
• Generate reports from payroll system to assist the Extended Leadership Team
• Prepare employment letters as requested

Qualifications

Essential

• Minimum education: Community College Diploma in Business Administration - Human Resource or Equivalent
• Equivalent of three to five years’ human resource and payroll experience
• Comprehensive knowledge of employment and payroll legislation
• Meticulous attention to detail and accuracy
• Ability to maintain a high level of confidentiality
• Proficient in Microsoft Office
• Knowledge and understanding of accounting principles
• Ability to work under pressure in a fast-paced environment
• Ability to prioritize work and manage time effectively
• Professional communication and exceptional customer service skills

Desirable

• An undergraduate university degree in Business Administration is an asset
• Additional training in Human Resource Management or related disciplines
• Knowledge of MS Great Plains accounting software is an asset
• Knowledge of Dayforce payroll system is an asset
• Valid driver’s license
• Access to a vehicle

Hours: 35 hours per week. This is an in-facility position. Hours include working at both the Acton and Georgetown branches. 

Salary Range: $63,844 – 76,004 annually + competitive benefits and pension

Application Deadline: Sunday, June 1, 2025

Start Date: June 2025

To Apply:

Qualified candidates may submit a detailed cover letter and resume in confidence to the library by June 1, 2025. Those candidates offered an interview will be required to provide the names and contact information of two references at that time.

Please identify the title of the position and the job number that you are applying for in your cover letter and on the Resume Submission Portal where indicated.

Please apply using only one method of application below.

Online: Resumé Submission Portal (preferred) 

Mail:

Lori Mazza Brenton, Executive Assistant
Halton Hills Public Library
9 Church Street
Georgetown, Ontario
L7G 2A3

RE: Business Services Coordinator - Human Resource and Payroll

We thank all those who apply but advise that only those applicants selected for an interview will be contacted.

The Halton Hills Public Library is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. If contacted for an interview, please advise the Library’s Executive Assistant at 905-873-2681 Ext. 2523 of any measures you feel you need to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.