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One (1) Full Time, Permanent Position
Job Number: 202510
Position Summary
This position reports to the Manager of Community Engagement, and is responsible for developing, delivering, and evaluating programs, outreach, and partnership opportunities with an evolving and diverse community, aimed at increasing the profile and use of the Halton Hills Public Library. The position supervises Library Associates responsible for the delivery of adult services.
Position Responsibilities
These responsibilities indicate the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by the incumbent. The incumbent may be asked to perform other duties as required and as the nature of library services evolve.
Adult Services
- Be responsible for the development, delivery, and evaluation of programs, outreach, and partnership opportunities with organizations, groups, agencies, businesses, and other stakeholders to increase the use of library resources and services in response to the current and future needs of the community.
- Plan, conduct, and evaluate dynamic, innovative, adult-oriented, local history and digital archives programs and makerspace activities, as well as programs on current technologies, social media, e-resources, and desktop software.
- Build and foster effective teams composed of Library Associates who are responsible for delivering project-based outreach services or programs.
- In relation to adults, identify community needs, trends and demographics, and develop and manage community-based initiatives to ensure that they meet community needs.
- Facilitate effective communication with partners to respond to the community’s evolving needs.
- Research best practices for adult services in public libraries.
- Coordinate the library’s adult activities at outside events and to community organizations (e.g. local events, schools, community centres).
- Seek opportunities to promote library services through presentations, membership on appropriate adult-related committees, and through participation in community events.
- Provide input on Collection development projects.
- Maintain elements of the library's social media presence.
Leadership
- Deliver customer service excellence with internal and external customers that meets HHPL’s Mission, Vision, and Values
- Develop adult-focused initiatives that support HHPL goals in collaboration with other library departments
- Participate in library’s extended leadership team meetings
- Participate in leading appropriate section of departmental meetings
- Champion system-wide Equity, Diversity, and Inclusion initiatives
Supervisory
- Manage, recruit, train, coach, and evaluate the members of the Adult Services team
- Supervise the work of designated seasonal and co-op students
- Direct and monitor the performance of co-op students, pages, and volunteers
Financial Management
- Facilitate the implementation of grant-funded projects including managing and monitoring fund distribution
- Manage and monitor expenses for departmental budget allocation
- Purchase program supplies as needed
Qualifications
Essential
- Minimum education: Master of Library and Information Science or equivalent graduate degree from an accredited institution.
- A minimum two years’ experience working in a public library setting.
- Strong team leader and team builder, both within the branch and in the community.
- Demonstrated experience in community programming and customer service.
- Superior facilitation and interpersonal skills.
- Exceptional programing and presentation skills.
- Strong communication skills.
- Fosters a positive and engaged team culture where staff collaborate and are supported in the development of their knowledge and skills.
- Experience in recruiting, training, setting tasks, and supervising/coaching staff.
- Well-developed organizational, analytical, and project management skills.
- Demonstrated ability to develop, review, and recommend changes to policies and procedures.
- Demonstrated ability to manage multiple projects with minimal supervision.
Desirable
- Bachelor's degree or experience in social services and public relations, marketing, or communications is considered an asset.
Hours: 35 hours per week. Includes weekdays, evenings, and weekends in both Acton and Georgetown branches.
Salary Range: $79,608 – $94,773, annually + competitive benefits and pension
Application Deadline: Sunday, June 29, 2025
Start Date: August 2025
To Apply:
Qualified candidates may submit a detailed cover letter and resume in confidence to the library by June 29, 2025. Those candidates offered an interview will be required to provide the names and contact information of two references at that time.
Please identify the title of the position that you are applying for in your cover letter and on the Resume Submission portal where indicated.
Please apply using only one method of application below.
Online: Resumé Submission Portal (preferred)
Mail:
Lori Mazza Brenton, Executive Assistant
Halton Hills Public Library
9 Church Street
Georgetown, Ontario
L7G 2A3
RE: Adult Services Librarian – Community Engagement
We thank all those who apply, but advise that only those applicants selected for an interview will be contacted.
The Halton Hills Public Library is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. If contacted for an interview, please advise the Library’s Executive Assistant at 905-873-2681 Ext. 2523 of any measures you feel you need to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.
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One (1) permanent full-time position
Job Number: 202508
Position Summary
The Halton Hills Public Library is seeking a detail-oriented individual with a strong understanding of employment and payroll legislation and a demonstrated ability to provide exceptional customer service. The position reports to the Manager of Business Services and is responsible for providing comprehensive HR and payroll services to support internal clients and the public, ensuring compliance with relevant legislation and organizational policies. This position manages recruitment, onboarding, training and development, payroll, and offboarding processes, while maintaining accurate personnel records and identifying process improvements.
Position Responsibilities
These responsibilities indicate the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by the incumbent. The incumbent may be asked to perform other duties as required and as the nature of library services evolve.
Human Resource:
- Provide customer service to internal clients and the public by responding to inquiries on employment, compensation, and HR procedural issues
- Assist clients in the recruitment process by confirming job responsibilities and qualifications, create and post job postings, screen applications, conduct reference checks, create employment correspondence and communicate with candidates
- Coordinate and facilitate new hire orientation and support hiring manager with the onboarding process, including coordinating legislated training, payroll system set up, completion of personnel and payroll documentation, and review of the personnel policy manual
- Coordinate and facilitate the offboarding process
- Provide support for all aspects of training and development
- Maintain and update job descriptions and HR and personnel files
- Participate in the development of key programs and tools
- Coordinate co-op placements with schools
- Conduct research and administer surveys on various issues affecting Human Resources
- Assist in the completion of compensation and other surveys
- Develop and deliver presentation materials on a variety of HR topics as requested
- Assist with application preparation, administration, and reporting requirements for all wage subsidy programs
- Identify process improvements and efficiencies and recommend changes as necessary
Payroll
- Responsible for processing full cycle bi-weekly payroll for all employees, ensuring the salary and hourly rates, hours, general ledger accounts allocations and deductions are correct for each employee, and all are paid on time
- Ensure the payroll is processed in compliance with all relevant legislation, and Town and Library policies
- Ensure employee information and payroll data are kept secure and handled with strict confidentiality
- Manage digitalized employee files by maintaining documents within the system
- Process new hires, rehires, changes, and terminations in a timely manner
- Prepare, monitor, and maintain up-to-date personnel files and payroll records
- Monitor and maintain attendance records for all employees, including tracking sick, STD, LTD, vacation, lieu time, WSIB claims, in accordance with the Library’s Personnel Policy Manual
- Advise and assist all employees in the completion of attendance and vacation records and alert staff to payroll deadline changes
- Provide training and guidance to staff on payroll related tasks, as needed
- Generate reports from payroll system to assist the Extended Leadership Team
- Prepare employment letters as requested
Qualifications
Essential
- Minimum education: Community College Diploma in Business Administration - Human Resource or Equivalent
- Equivalent of three to five years’ human resource and payroll experience
- Comprehensive knowledge of employment and payroll legislation
- Meticulous attention to detail and accuracy
- Ability to maintain a high level of confidentiality
- Proficient in Microsoft Office
- Knowledge and understanding of accounting principles
- Ability to work under pressure in a fast-paced environment
- Ability to prioritize work and manage time effectively
- Professional communication and exceptional customer service skills
Desirable
- An undergraduate university degree in Business Administration is an asset
- Additional training in Human Resource Management or related disciplines
- Knowledge of MS Great Plains accounting software is an asset
- Knowledge of Dayforce payroll system is an asset
- Valid driver’s license
- Access to a vehicle
Hours: 35 hours per week. This is an in-facility position. Hours include working at both the Acton and Georgetown branches.
Salary Range: $63,844 – 76,004 annually + competitive benefits and pension
Application Deadline: Sunday, June 29, 2025
Start Date: July 2025
To Apply:
Qualified candidates may submit a detailed cover letter and resume in confidence to the library by June 29, 2025. Those candidates offered an interview will be required to provide the names and contact information of two references at that time.
Please identify the title of the position and the job number that you are applying for in your cover letter and on the Resume Submission Portal where indicated.
Please apply using only one method of application below.
Online: Resumé Submission Portal (preferred)
Mail:
Lori Mazza Brenton, Executive Assistant
Halton Hills Public Library
9 Church Street
Georgetown, Ontario
L7G 2A3
RE: Business Services Coordinator - Human Resource and Payroll
We thank all those who apply but advise that only those applicants selected for an interview will be contacted.
The Halton Hills Public Library is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. If contacted for an interview, please advise the Library’s Executive Assistant at 905-873-2681 Ext. 2523 of any measures you feel you need to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.
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One (1) Co-op Placement
Job Number: 202509
Position Summary
The Halton Hills Public Library is seeking an energetic, innovative, customer-service-oriented team-player with exceptional technical skills to work as part of the library’s Community Engagement Team for a co-op placement from September to December 2025. Under the direction of a Community Librarian in the Community Engagement department, you will support the Local History and Digital Archives Coordinator in the day-to-day operations of the local history and digital archives area, digitize records, maintain the digital archive software, and assist the community to access these records. You will also support programming and research related to local history and genealogy and deliver programs for our community.
As a member of the Community Engagement team, you will provide assistance and instructions to library patrons including assisting them with the catalogue, new technologies, social media, online databases, readers’ advice, in-depth information service, and inter-library loans.
This position will work out of the Georgetown and Acton Branches and report to the Community Librarian.
Position Details
These responsibilities indicate the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by the incumbent. The incumbent may be asked to perform other duties as required and as the nature of library services evolve.
- Instruct the public and staff in the use of the archives, archives inventory, local history collection, and related services.
- Plan, conduct, and evaluate programs for adults, seniors, and youth using the archives and topics related to local history, genealogy, research, and preservation.
- Provide feedback on the use of the local history collection and archival databases, identifying trends and gaps.
- Create, edit, and maintain online archival and holdings records for all archival materials in the archives inventory and local history databases.
- Create original records or download, proof, and edit archival records using the most recent editions of the Rules for Archival Description as well as other archival standards as appropriate.
- Maintain the electronic database and correct any irregularities.
- Instruct the public and staff in the use of technology at our Creativity Centre, including 3D printing, Cricut, media preservation, iMovie, and Adobe Creative Cloud.
- Create social media promotions in collaboration with the marketing team.
- Represent the library at outside events and to community organizations.
- Work with community organizations to develop mutually beneficial programs and partnerships.
- Provide in depth information, technology, and readers’ advisory services to the public in person, by telephone, and electronically.
- Instruct the public and staff in the use of new technologies and social media.
- Instruct the public and staff in the use of the catalogue and the library’s other online resources e.g. website, databases.
- Perform other job-related duties.
Qualifications
Essential
- Minimum education: Current Masters of Information or Library Science student
- Knowledge of archival processes and procedures, including the Rules of Archival Description
- Strong customer service skills
- Experience in delivering services to children, youth, or adults
- Well-developed programming and presentation skills
- Familiarity with Office software
- Excellent attention to detail
- Able to accommodate a variable schedule
- Able to organize time efficiently
- Ability to interact pleasantly and courteously with the public and staff, and to promote a harmonious workplace
- Strong communication skills
Desirable
- Retail customer service experience
- Previous experience with automated library system (e.g. Sierra)
- Valid driver’s license and access to a vehicle
Hours: 35 hours per week. Includes evenings and weekends in both Acton and Georgetown Branches
Salary: $22.16 per hour
Application Deadline: June 16, 2025
Co-op Date: September to December 2025
To Apply:
Qualified candidates may submit a detailed cover letter, resume, and the names and contact information of two references in confidence to the library.
Please apply using only one method of application below.
Online: Resumé Submission Portal (preferred)
Mail:
Lori Mazza Brenton, Executive Assistant
Halton Hills Public Library
9 Church Street
Georgetown, Ontario
L7G 2A3
RE: Library Associate, Local History & Digital Archive – Community Engagement
We thank all those who apply but advise that only those applicants selected for an interview will be contacted.
The Halton Hills Public Library is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. If contacted for an interview, please advise the Library’s Executive Assistant at 905-873-2681 Ext. 2523 of any measures you feel you need to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.
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