Organizations submitting content must be:

• Located in Halton Hills or provide direct services to the Halton Hills community.
• A registered charity or non-profit organization.

Submission or acceptance of content does not imply HHPL endorsement. Final decisions about content approval, placement, and removal rest with the Chief Librarian & CEO or designate.

Community Display Boards

HHPL provides space on its public bulletin boards, subject to availability, for informational posters and bulletins of interest to the local community. Announcements of a personal or commercial nature will not be posted.

All content must be submitted to HHPL’s Marketing and Communications department for review and approval prior to display. Final authority over the approval, placement, and removal of content rests with the Chief Librarian & CEO or designate. Content may be declined or removed at their discretion without prior notice to the submitter.

Submitted content must meet the following standards:

• Be professionally prepared and clearly presented.
• Be free of handwritten edits or corrections.
• Comply with the Ontario Human Rights Code, relevant federal and provincial laws, municipal by-laws, and HHPL policies.
• Reflect the diversity of the Halton Hills community, where appropriate, in keeping with HHPL’s Equity, Diversity, and Inclusion Policy.
• Remain neutral on religious, political, or partisan matters, except in the context of allcandidates meetings.
• Include an English translation if not originally provided in one of Canada’s two official languages.

HHPL will determine the most appropriate platform for displaying approved content, which may include in-branch community boards, digital signage, or online channels. Space limitations and the distinct needs of each branch mean that HHPL cannot guarantee that all approved materials will be displayed or distributed. Content must be appropriately formatted for display; items that are oversized or include tear-away tabs may be declined.

Community Display Cases

Community groups may request to use the display cases at the Georgetown and Acton branches to present display boards, posters, and a selection of flyers for visitors to take. Displays may promote fundraising events; however, donation boxes are not permitted. Display cases may be booked up to one year in advance and are available for a maximum of one month, subject to availability.

Information Halton Hills Community Information Boards

HHPL provides space on the Information Halton Hills Community Boards for library community partners and for organizations listed in the Halton Community Services Directory to display agency information and resources. Space is limited and subject to availability. All content must be reviewed and approved by HHPL staff and placed in the designated spaces by HHPL staff.

HHPL retains full discretion over the approval, display, and removal of community-submitted content. Approved content may be removed at any time without notice due to space constraints, appropriateness, or other operational considerations.

All submitted content becomes the property of HHPL and will not be returned. HHPL may discard content after display, whether or not it was approved or posted.