Position Summary

The Halton Hills Public Library is seeking an energetic and detail-oriented individual with an interest in employment practices and payroll administration to work as part of the Library’s Business Services Team for a co-op placement from January - April 2027. Under the direction of the Financial Analyst and Project Coordinator, you will assist with providing comprehensive HR and payroll services and contribute to special projects including inclusion and accessibility initiatives such as a universal design review and a neurodiversity audit of public and staff spaces to help identify priority improvements.

As a member of the Business Services Team, you will also support a range of human resources, payroll, administrative and operational activities that contribute to the effective delivery of library services. You will assist with maintaining personnel records and documentation, process and verify payroll-related information, support onboarding and offboarding processes, and provide excellent customer service to internal and external stakeholders.

This position will work out of the Georgetown and Acton Branches and report to the Financial Analyst and Project Coordinator.

Position Details

These responsibilities indicate the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by the incumbent. The incumbent may be asked to perform other duties as required and as the nature of library services evolve.

• Provide customer service to internal clients and the public by responding to inquiries on employment and compensation

• Assist clients in the recruitment process by confirming job responsibilities and qualifications, create and post job postings, conduct reference checks, create employment correspondence and communicate with candidates

• Assist with new hire orientation and onboarding activities, including coordinating legislated training, supporting payroll system set up, and ensuring completion of personnel and payroll documentation

• Provide administrative support for employee onboarding and offboarding process

• Support the coordination of co-op placements with schools

• Assist with processing bi-weekly payroll for all employees, ensuring the salary and hourly rates, hours, general ledger accounts allocations and deductions are correct for each employee

• Support maintenance of employee information and payroll data, ensuring information is secure and handled with strict confidentiality

• Assist with HR projects, including accessibility, inclusion, and workplace improvement initiatives

• Perform other job-related duties

Qualifications 

Essential

• Minimum education: Current student or recent graduate of a post-secondary program in Human Resource Management, Business Administration, or related field

• Knowledge of employment and payroll legislation

• Meticulous attention to detail and accuracy

• Ability to maintain a high level of confidentiality

• Proficient in Microsoft Office

• Professional communication and exceptional customer service skills

• Ability to interact pleasantly and courteously with the public and staff, and to promote a harmonious workplace 

Desirable

• Demonstrated interest in human resources, payroll, recruitment, organizational development, or employee relations.

• Experience with Payroll/HRIS system (e.g. Ceridian Dayforce)

Hours: 35 hours per week. May include shifts in both Acton and Georgetown Branches.

Salary: The rate for this position is $18.99 - $22.60 per hour.

Position Details: This posting is for an existing co-op vacancy in the Business Services department.

Application Deadline: Sunday, November 15, 2026

Co-op Dates: January 4 – April 30, 2027

To Apply:       

Qualified candidates may submit a detailed cover letter, resume, and the names and contact information of two references through the Resumé Submission Portal: www.hhpl.ca/ResumePortal.  

We thank all those who apply but advise that only those applicants selected for an interview will be contacted.

The Halton Hills Public Library is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. If contacted for an interview, please advise the Library’s Executive Assistant at 905-873-2681 Ext. 2523 of any measures you feel you need to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

The Halton Hills Public Library uses artificial intelligence (AI) supported tools during the screening and assessment stages of the recruitment process. These tools may assist in reviewing applications to support fair and efficient candidate evaluation.